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March 30, 2009
Dear Supporters
and Exhibitors:
The Association
of American Schools of Central America, Colombia-Caribbean
& Mexico is now in its 20th year and preparing for our
2009/2010 activities. We look forward to working with you
and receiving your support of the activities we are planning
for our Annual Conference to be held in San Domingo, Dominican
Republic.
As many of you
already know, the Association of American Schools in Central
American, Caribbean-Colombian and Mexico is an educational
organization with more than sixty three member schools in
Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador,
Guatemala, Haiti, Honduras, Jamaica, Mexico, Nicaragua,
Panama and Venezuela. The Association serves hundreds of
teachers and administrators who make decisions about curricula,
technology hardware and software, textbooks, educational
materials and supplies for use in the classroom and in staff
development programs. Their decisions determine the quality
of education thousands of American, host country, and third
country students receive in these schools. We cordially
invite your participation in this effort. You can do this
by attending our conference or placing a paid announcement
in any or all issues of newsletter Volumes XXI# 1,2 and
or #3. With nineteen years of experience behind us, we know
that these events and newsletters will be better than ever.
We thank the textbook,
school supplies, educational service and technology companies,
and Supporting Members for helping us bring information
to our readers, particularly those in overseas schools for
whom this type of information is often difficult to come
by.
The title of the
conference will be “Preparing for the Future”.
You will find attached a copy of the program outline. The
Conference will be held at the Renaissance Jaragua and Melia
Hotel. Space for exhibits will be provided in Foyer areas
in front of all the meeting rooms . Adequate time will be
scheduled for participants to visit exhibits and confer
with publishers’ representatives and other schools
or professionals suppliers. Administrators, teachers, counselors
and guests from approximately sixty schools are expected
to attend.
Exhibitor
set up is planned for after 2 p.m. on Tuesday, October 13
and exhibits will be taken down after 1 p.m. on Friday,
October 16. One could travel on the afternoon of October
16 or on the 17th.
We would appreciate
sponsorship of various activities on our program. These
sponsors will be duly acknowledged in the program and at
the presentations. The sponsorship fee is $ 760.00, which
includes one conference registration for non-corporate members.
The program committee
will be responsible for determining sponsorship for presenters
or other activities. The program will be of excellent caliber
and we are confident that many of you will decide to become
sponsors.
We also seek donations
of bags, pens, pencils, agenda and note pads. Many of you
have assisted us in the past with these items and we are
most appreciative. If you plan to donate such items for
participants’ bags, please ship them in a separate
box marked for bags as per the attached shipping instructions.
Your presence at
previous conferences has been instrumental in assuring that
these events are successful professional gatherings of educators
in our region. We look forward to having you with us in
Santo Domingo. We will cooperate in every way possible to
accommodate your needs.
Our membership
scheme includes corporate organizations. If you are interested
in membership, one of these plans might be suitable:
Corporate membership
1. Full corporate
membership
This membership will include:
1 conference
registration, which includes 2 lunches, a reception
and a Dominican Evening.
2 tables at the annual conference
1 full page advertisement in the conference program
(8”w x 11” h)
1 full-page ad in the 3 editions of the newsletter
Cost - US$ 2,400.00
Additional conference
registrations will be US$ 200.00 per person. Sponsorship
of a conference event or speaker will be US$ 600.00 dollars.
2. Associate
Corporate Member
This membership will include:
1 conference
registration, which includes 2 lunches, a reception
and a Dominican Evening.
1 table at the annual conference (additional tables
$ 500)
1/2 page ad in the conference program (8”w x 5
1/2”h)
1 8” w. x 5 1/2 h. ad in the 3 editions of the
newsletter
Cost - US$ 1,600
Additional conference
registration is US$ 200.00 dollars per person. Sponsorship
of a conference event or speaker is $ 650.00 dollars.
3. Supporting Members
Organizations which would like to support Association’s
activities and attend the conference in representation
of their organization. This membership includes:
1 conference
registration which includes 2 lunches, a reception and
a Dominican evening, and listing in Association publications.
US$760.00
4. Other options
for individual activities
- One conference
registration and one table US$780.00
- Additional conference registrations US$250.00
- Additional conference tables US$580.00
- Newsletter ads Black and White art work in pdf. format
full page
- 8”w x 11”h US$280.00
Half page 8”w x 5 1/2”h US$220.00
Fourth page 4”w x 5 1/2 “h US$170.00
- Program ads
Black and White in pdf. format
full page
(8”w x 11”h) US$560.00
half page (8”w x 5 1/2”h) US$320.00
1/4 page (4 1/2”w x 5 1/2”h) US$230.00
- Sponsorships
Sponsorship
of a conference activity
(such as receptions, lunches, etc.)
or Association selected speakers US$760.00.
All
photo-ready artwork for the program and first newsletter
must be received by June 15, 2009.
Deadlines for receipt of photo ready artwork for upcoming
newsletter issues are as follows:
Fall -
June 15, 2009
Winter - October 1, 2009
Spring - February 1, 2010
You are cordially
invited to attend as an exhibitor and to advertise in the
Conference Program or newsletters. Please e-mail me if I
should hold space for you in the program or any of the newsletter
editions. Photo ready artwork should be sent to:
Express Mail (DHL,
UPS, etc.)
Mary V. Sánchez
Ave. Eloy Alfaro 2013 Y Suiza
Edificio Suiza
Apt. 1001
Quito, Ecuador
Tel: (593-2) 244-9141
Or electronically to:
Read
Carefully the Shipping Instruction for materials.
We suggest that all exhibitors that have representatives
in Santo Domingo use this means to ship their materials
to the Dominican Republic or ship them prepaid to the U.S
Embassy . Instructions for shipping your materials to the
Embassy are inclosed.
Exhibits can set
up on Tuesday afternoon, October 13th.
Hotel
Reservations
All hotel reservations must be made with the hotel directly
by September9, 2009. Room rates include breakfast, tips
and taxes. We are using 2 Hotels so I am enclosing the two
possible hotel forms.
Please take a taxi
to the Renaissance Jaragua Hotel Av. George Washington 367,
Santo Domingo, Rep. Dom. Tel :809—221-1461 or the
Melia Hotel Ave. George Washington 365, Tel: (809) 221-6666,
A reliable taxi
company is called Apollo Taxi. Their phone number is 809
537 0000 …..A person would have to make a 5 peso call
from a public telephone to Apollo taxi…. Speak slow
in English, they will get someone who speaks English, request
taxi for Las Americas Airport… wait 20 min approx
for it to arrive and pay about RD$ 1,100 to get to hotel.
$10 dollars Tourist
Card and Usually the exit tax is included in your ticket.
At the present time all U.S. citizens with a valid passport
do not need a visa but citizens of other countries should
check with the Dominican Consulate. The Dominican Republic
will have temperatures of about 87 degrees F. You may need
an umbrella in October.
I can be contacted
for further information at:
Mary V. Sanchez
Executive Director
8424 N.W. 56th Street
Suite UIO 2027
Miami, FL 33166
e-mail: marsanc@uio.satnet.net
http://www.tri-association.org
Tel: 593-2-244-2996 or 593-2-244-9141 office/home
593-2-247-2534 (ext. 103)
Fax: 593-2-243-4985 or 593-2-247-2972
We hope you will
be among our sponsors and contributors for 2008/2009 and
will be attending our Annual Conference in Santo Domingo.
Sincerely yours,
Mary V. Sanchez
Mary V. Sánchez
Executive Director
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